The Linguist

The Linguist 57,1 – February/March 2018

The Linguist is a languages magazine for professional linguists, translators, interpreters, language professionals, language teachers, trainers, students and academics with articles on translation, interpreting, business, government, technology

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32 The Linguist Vol/57 No/1 2018 INSTITUTE MATTERS MEMBERSHIP NETWORKS Planning ahead HOW DO CIOL VOLUNTEERS PLAN EVENTS, RESPOND TO FEEDBACK AND MAKE SURE ACTIVITIES RUN SMOOTHLY? ELIZABETH GUYATT REVEALS THE TRANSLATING DIVISION'S MODUS OPERANDI The Events Survey completed by Translating Division (TD) members in late 2016 has been invaluable in helping the TD Management Committee plan events. As well as a talk at the AGM, we organise two main events a year, aiming to hold one on a Friday and one on a Saturday, as the survey indicated that these were the most popular days. Events are organised in London, but CIOL is now hoping to repeat successful events outside London, as there is a clear demand. The survey suggested that experienced translators wanted events designed for them, and this year's May event on marketing, pricing and negotiation fulfilled that aim. Our latest event was about legal translation, one of several topics that elicited interest. Once the committee has agreed the theme for an event, we contact potential speakers about their availability, giving them a broad idea of the subject we would like to cover. The committee then agrees a detailed brief and goes back to the speakers to see if they are able to participate. We look for one or two main speakers for each event; these are often individuals we know from previous events, webinars or professional practice. Inviting relevant specialists from other industries can also be valuable. The committee liaises closely with the CIOL membership team, who are very responsive and helpful. We book dates for events 18-24 months in advance, and change them to avoid clashes with CIOL and industry events, as required. Staff at CIOL head office organise bookings via Eventbrite and publicise our events through a variety of channels. When booking venues, key considerations include space and comfort; facilities (from coffee provision to audio-visual equipment); and accessibility in all senses (we are currently considering venues that are convenient for participants coming from the north of England, for instance). Committee meetings take place roughly every two months; we try to meet soon after an event so that we can analyse feedback, with the aim of continuous improvement. Each event has a lead organiser. We are currently collating members' experiences in a start-to-finish manual for organising events. Meetings are the ideal place to share ideas, but as time is limited we refine those ideas between meetings, mainly by email. Collectively, we have learned a lot about doing this as efficiently as possible. Our first main event of 2018 will be on Saturday 12 May, taking the theme of well-being and productivity. Our second main event, at the end of the year, will be aimed at students and recent graduates. You can read about past events on the TD section of CIOL's website ( Committee members are all volunteers. We would like to build capacity in organising and running events. To achieve this, we need members to join us who are confident and professional. Past experience is not necessary, so if you would like to find out more, we would be delighted to hear from you . For contact details for CIOL's membership networks (divisions, societies and associations), visit To view the calendar of event, see Correction In TL56,6 we incorrectly listed the date of the German Society's Anglophoner Tag as 28 April. It is in fact on Saturday 15 June. We would like to apologise for this error. To book, please contact

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